Batching Similar Tasks for Maximum Efficiency

Context switching is expensive. Each time you shift between different types of tasks, your brain needs time to reload context, remember relevant information, and get back up to speed. Batching similar tasks together minimizes this overhead.

Types of Task Batches

Consider grouping: all code reviews together, all email processing together, all meetings in one block, all administrative tasks together. Each type of task uses different mental modes. Staying in one mode longer is more efficient than constantly switching.

Communication Batching

Instead of responding to messages as they arrive, batch communication processing. Check email at defined times—perhaps morning, after lunch, and end of day. Same for Slack. This prevents the constant interruption of notification-driven reactivity.

Creative vs Administrative

Separate creative work (coding, design, writing) from administrative work (email, meetings, planning). Creative work requires fresh mental energy; administrative work can happen when you are more tired. Many developers front-load creative work in the morning.

Errands and Logistics

Batch errands together—if you need to run one, run several. Same with small administrative tasks. Rather than handling each small item as it arises, collect them and process in a batch. The overhead of starting each small task adds up.

The Minimum Batch

Not everything needs batching. If a task is quick and arrives when you are between other work, just do it. The two-minute rule from GTD applies: if it takes less than two minutes, do it now. Batching has overhead too—optimize for the overall system.